Elessar Events FAQs:
Your Booking Questions Answered
What is the cost to stay at Elessar Yurt Village??
The pricing varies to stay with us. Take a look at our online calendar for pricing and availability.
What availability do you have?
Please take a look at our online calendar for availability.
How do I book?
There are various ways to book with us
Online through our website booking page or one of the many booking agents we are listed on or via telephone 07778333593
How do I reserve my date with you?
We do not reserve a dates for general glamping. We take full payment when you make the booking. Cancelation fees may apply.
What if we're a large group?
Same sex groups over 8 people would have to hire the site exclusively please email info@elessar.events for pricing.
We only allow a group booking with a maximum of 3 yurts. Each Yurt can accommodate 5 people based on two adults and 3 children.
What if I need to cancel?
100% payment is required to secure a glamping booking.
100% refund if cancelled 2 weeks prior to booking date.
50% cancellation 1 week prior to booking date
Less than 1 week prior to booking no refund.
What are the check in and out times?
Check in time is from 3pm and check out is at 10am
PLEASE BE ADVISED
If you do arrive before 3 pm, unfortunately, we will not have the staff available to check you in. There is a beautiful harbour village called Bosham just 5 minutes up the road, that has a selection of cafes pubs and a lovely area for a walk and picnic. This is the perfect place to go prior to arrival.
Where is the Yurt Village and how do I get there?
Address –
Elessar Yurt Village, Chapel Lane, Oakwood, Chichester, West Sussex, PO18 9AW.
The Yurt Village entrance is on Chapel Lane, see directions map
Directions from London –
Come off the A27 at Fishbourne Roundabout, by taking Fishbourne Exit. Then, turn right onto Salthill Road and continue to end of the road. Turn left onto the B2178, towards the village of East Ashling. Just after the sign for Oakwood School, turn right onto Chapel Lane, drive past St. Mary Sennicotts Chapel and continue down the track for 200 yards until you see a Farm Gate on your left, signposted ‘Elessar Yurt Village’. Parking is located in the field on your right.
What is the closest train station?
Chichester train station 4 miles, you will need to get a taxi from there costing approximately £12.
We are closer to Fishbourne and Bosham train stations however there is no taxi rank and they charge a call out from Chichester.
Fishbourne train station to Chapel Lane 1.8 miles (NO TAXI SERVICE)
Bosham train station to Chapel Lane 2.4 miles (NO TAXI SERVICE)
All connect to London Victoria, Waterloo and Clapham Junction.
Can you assist with transport to/from events and the train station?
Sadly we cannot provide a transfer from the train station for normal glamping bookings.
We do provide transportation for the Goodwood Revival. Goodwood Estate is only a 15 minutes drive away, however this can increase with busy traffic.
Please contact us to arrange as you’re pick up and collection times have to be pre arranged as these events are very busy.
However we can also help you arrange taxi hire.
Is there parking at the Yurt Village?
You will be able to park your car off road at the entrance to the Yurt Village. Parking is situated 200 yards from the Yurts. Our team are on hand to help you move your luggage to the Yurts, please just ask one of our team for assistance.
There is no access for vehicles on the Yurt Village.
Can motor vehicles be parked next to Yurts?
Motor vehicles must not be driven into the Yurt Village. All motor vehicles should remain in the designated parking areas. If you need help carrying items to and from your accommodation please ask a member of our staff team, they will be happy to assist.
Could I have a Taxi Number ?
Call Starline Taxis on 01243531666
What’s provided?
All you need to bring are your clothes, swimwear, towels for kids and a smile. Also food and drink if you plan on catering.
We love our planet so we run on solar power. This means we have solar lighting around the Yurt Village and an LED light inside the Yurts. We have two USB charging points in the Yurts but no facility for using hair dryers.
Each Yurt has its barrel charcoal BBQ and a double gas stove. We sell charcoal onsite for £12 a bag or your welcome to bring your own.
All Yurts come with 1 double and 2 single bedding sets with towels made up for your arrival and £20 for the 3rd single set and towel (the singles need to be pre booked before arrival). We also provide a hammock free of charge! Additional ones can be hired if required.
You might like to bring a larger beach towel for the hot tub and shower. Our hot tub slots are for 1 hour and pre bookable via the manage my booking app on the email confirmation you were sent.
We have a tree house kitchen with tea & coffee making facilities. Crockery, cutlery pots, pans and BBQ tools.
A communal chiller box is available for your use. This is an off grid cool box chilled with large ice blocks. It will not freeze food, just keep it cool. You will find fresh milk available at the catering kiosk to make teas and coffees just ask a member of staff.
Please take responsibility for washing up the items in your hamper as well as anything that you use from the kitchen. We appreciate your help in keeping our woodland oasis beautiful.
What facilities do you have onsite?
Here’s some information on our facilities –
30ft Large Mongolian Yurt – Capacity 120 standing, up to 60 seated.
Communal Evening Bonfire: A large complimentary bonfire in the evening, surrounded by benches, so you and your guests can relax in comfort and enjoy the evening outdoors.
A Bandstand & large picnic tables where you can congregate with your friends and family.
Hot tub: Guests are welcome to enjoy our 8-12 seater wood-fired hot tub. Sessions can be booked alongside any booking.
Barbecues: All Yurts have their own charcoal BBQ you may bring your own coal or we sell onsite. We have basic barbecue tools for guests to borrow.
Tree House kitchen: complete with 2 x 4 ring gas ovens, pots and pans, cutlery and plates, table and chairs, a giant cool box (ICE – NOT ELECTRIC as we are off the mains-grid, running on solar power) and a communal sink and draining board is situated near the bandstand.
Natural Play area: With den building, mud kitchen, indoor / outdoor cinema in the evenings, treehouse, tipi with beanbags. Games, toys and books.
What shall I bring with me?
A smile! A change of clothes and plan for whatever the Great British weather throws at us. Food & drink and everyday essentials. Drinking water is available on site. Towels if you are using the hot tub and showers.
Food and drink
We provide 1 double and 2 single bedding sets and towels the 3rd single set is £20.
Do we have to supply our own bedding?
We provide 1 double and 2 single bedding sets with towels and charge £20 for the 3rd single bedding set (if required).
Can we bring our own tents?
We don’t offer pitches for tents.
Are the Yurts heated?
Yes each Yurt has its own wood burning stove, with a supply of wood & kindling.
Is there hot running showers on site?
We have a luxurious heated toilet and shower block on site.
Is there drinking water?
Yes, drinking water is available throughout the site.
We would like to encourage you to be conscious of plastic use and not bring bottled water as we provide drinking cups.
Do you have wifi?
We do have at reception but we are here to take you away from technology!!!
Can I bring a Dog?
This year we have seen a large number of bookings bringing their 4 legged friends and as much as we love to see tails wagging and children running around with their furry family members. To ensure a great balance onsite for both two and four legged friends we are limiting the capacity of dogs onsite. If the option to add your dog is not available then unfortunately we have reached our capacity of dogs for your stay. If you would like to bring your dog please look for alternative dates with the dog option available. Please follow our guidelines around the site.
Your dog should not be allowed to wander around or find their own entertainment, we are surrounded by farmers fields and livestock. Even if you know that your dog is trustworthy and friendly with both other dogs and people, other guests might not be so comfortable with dogs. So please keep this in mind.
Is there electricity?
We are ‘off-grid’ here at Elessar Yurt Village. Which means we have no mains power. Everything we run is off solar power and leisure batteries. There are battery packs to charge your phones, please bring your cable with USB connector.
What’s the phone signal like?
Many of the major phone networks have a strong connection on site. Vodafone and O2 being the main ones. Majority of the others will offer a signal in places around site. The best place for signal is the bandstand, don’t ask us why, it must be the shape!
Can we bring additional decoration and lighting?
The Yurt Village is naturally beautiful and lit by low-level solar lights. By all means bring a torch and any sustainable decor.
Do you have outside seating and cushions?
There is plenty of seating in the communal areas, around the fire and large banquet tables for more than 1 family. Each yurt has its own private dining area next to their Yurt. Cushions are not provided for the seats but you are welcome to bring some.
Are there bins on site?
Yes, we have general waste, recycling & glass bins placed around site.
What lighting do you provide & what should I bring myself
The Yurt Village is lit by ground level solar track lights which help to create a really nice atmosphere around site. Inside the Home Yurt there is LED lighting. We supply tea lights and light these every night all over the site.
Accessability
Access Category 1 – Unassisted wheelchair access – Sadly no as there are wood chipped pathways
Access Category 2 – Assisted wheelchair access – Yes and you would also need help up 3 steps to the toilet
Access Category 3 – Access for person with mobility difficulties – Yes and we have staff onsite that would make sure you had any help needed.
Do you have space for ball games?
We don’t have space for ball games but can recommend some lovely parks and beaches nearby.
What if it rains?
Our beautiful large 30ft Yurt is insulated and has a log burner to keep you warm and cosy. We host movie nights inside on rainy days for the children.
We have a bandstand to sit under, a large hex shade and a big treehouse kitchen to keep you sheltered.
What is there to do in the area?
The surrounding areas have plenty of local attractions. Chichester city centre. Fishbourne Roman Palace, Kingley Vale and West Witterings beach are all a stones throw away.
We want to party, will you party with us?
We try to keep a pleasant relaxed vibe around camp. We have staff who work tirelessly throughout the season who are available in emergencies throughout the night who need their sleep. Please be respectful of your neighbours on camp. Any music will have to stop by 08.30pm
What activities are there on site?
We try to create a nice relaxed aura around camp. We do have some games on site, and these can be found in reception to keep you entertained.
What about if I do not want to stay in my Yurt all night?
We have many things around site to keep guests entertained, from the log fired hot tub to the large fire pit. Each Yurt has its own private area but we do encourage guests to use the whole of the site and enjoy each others company.
When can we use hot tub?
Open from 10:00am – 10pm.
It is a wood fired hot tub, which is routinely checked throughout the day.
The Hot tub is lit first thing and takes a couple of hours to get to optimum temperature.
We now have a pre booking system to ensure all guests will have a private session of up to 40 minutes costing £22.50.
Please book this on the day or at time booking.
Is the site secure and safe?
A lock can be provided for all Yurts. We are away from the main road and the main gate is locked every night. We also have minimum 2 staff on site 24/7. The site is beautifully laid out for children, so they can run freely and safely. The office is also locked every night so any valuables can be left in there (Elessar Events cannot accept responsibility for any loss or damage that is caused to any items that are left in our supervision)
Can I smoke inside the Yurts?
We ask that no guests smoke inside the Yurts. We also ask for no naked flames inside the Yurt. We reserve the right to charge a cleaning fee if evidence of cigarettes and residue found inside the Yurts.
Do we have to clean the Yurts ourselves?
No, we only ask you leave the Yurts the same way you found them and treat the Yurt Village and everything on it with the love and respect we do.
There is a fire, where do I go?
If we have a fire please report to the main car park via the shortest and safest route, alerting a member of staff via the bell and any other guests you may see. Please leave personal belongings behind and allow the staff and if required any emergency services to do their jobs.
Can I take pictures?
Snap! Snap! Snap away! We love to show off the site and we started via word of mouth. Just make sure to tag us on social media so we can help spread awareness of your special day!
Where are the staff throughout our stay?
There will always be staff on hand to help with anything you require. If you do not catch them walking through camp, then please use the radio at reception or on the kiosk.
Can we have bonfires at the Yurt Village?
The Yurt Village has a large communal fire pit located near the bandstand, with benches all around. Please take care when around the fire. Guests are not permitted to make fires around the Yurt Village.
What fire safety equipment is available at the Yurt Village?
There are fire buckets full of sand situated near the fire pit which are there to extinguish the fire if it spreads beyond the confines of the pit.
Fire extinguishers are mounted in the catering van, hot tub, on the side of the toilet block, by the doors in Home Yurt, reception and bandstand in case of fire.
Fire muster points located at each end of the campsite, are identifiable by signposts. A fire siren will alert campers to the outbreak of fire.
Each yurt is equipped with a fire extinguisher and carbon monoxide detector.
Do you offer catering for large groups?
We can suggest a number of different event caterers who provide a catering service for large groups, with breakfast & dinner menus tailored to your event. For example menus and pricing please email us.
Can we cook in the Yurts?
Cooking and the use of camping stoves are not permitted inside the Yurts. We have provided a wooden table and pallet kitchen outside each Yurt on which to use camping stoves and prepare food.
If Elessar Events has supplied the camping stove, please do not attempt to change the canister yourself. One of our team will do this for you. If you have brought your own camping stove, please do not change the canister inside the tents. Please ensure that camping stoves are placed on a flat surface outside the tents to prevent accident, burns or outbreak of fire.
Can we bring our own BBQ?
There are BBQ’s for exclusive use outside all the Yurts.
Charcoal can be pre bought or purchased onsite for £12 a bag
You are welcome to bring your own barbecue so long as you do not burn the ground. Disposable barbecues may not be used directly on the ground. Freestanding barbecues are permitted on the campsite but must be placed at least 15 feet away from Yurts.
Where is the nearest pub serving food?
The Horse and Groom or the Fox and Hounds are our local pubs in East Ashling, the food is good and wholesome.
The Horse and Groom is situated about a mile from the Yurt Village.
The Earl of March is situated in Lavant
The Partridge Inn in Singleton, a beautiful picturesque Sussex village, both restaurants/pub are well worth a visit.
The Richmond Arms in West Ashling for a delicious menu.
Or head down to Bosham and dine on the Harbour, The Anchor Bleu a beautiful spot. But go early it gets busy…
Wellies Cafe in West Lavant is great for breakfasts and lunch.
We are happy to contact the pubs/restaurant to arrange bookings on your behalf prior or during your stay.
Do you sell alcohol at the Yurt Village?
No we have a bring your own policy. This can be ordered from Sainsburys, Tescos, Ocado or Deliveroo and delivered directly to the site.
Do you provide breakfast?
BREAKFAST HAMPERS – More details to come once confirmed!
What does the wedding exclusive hire include?
The wedding exclusive hire includes full site use, regardless of how many yurts are booked!
You and your guests will have the whole site to yourselves, from either a Friday to Monday or Tuesday to Thursday.
Whether it is a midweek or weekend wedding, our woodland oasis is the perfect backdrop for the most unforgettable wedding celebration!
What are the minimum yurt requirements?
Our minimum requirements for a wedding hire include the bridal yurt and 6 woodland yurts.
We then have additional accommodation available to hire if required, we have woodland yurts, field yurts and even American Airstreams.
Please do check in with us though, as some peak weekends have a minimum requirement of all 16 yurts!
I only want the site for a single day, is this possible?
So much love, care and attention goes into our site and planning the perfect wedding celebration, so sadly one day is just not enough! You will not regret making the choice to celebrate for longer and our prices are so competitive against other venues, that there really isn’t a big price difference.
Can we legally marry on site?
We do not have a wedding licence, so the legal bit must be done off site.
Do not let this deter you though, as this allows you to plan and create your very own perfect and unique wedding ceremony.
Can we have a ceremony and evening reception with you?
Yes of course, we have many beautiful locations to hold the ceremony either within the woodland or inside our lavish home yurt. Follow this with a festival feel wedding breakfast and invite more guests for the evening celebrations!
How many guests can we invite?
We have a maximum capacity on site of 120 guests.
How many overnight guests can you accommodate?
Within the 120 guest count, we have the ability to accommodate up to 88 guests on site in our Yurts and Airstreams!
What accommodation is provided?
We have 12 Mongolian woodland yurts, 4 field yurts and 3 American airstreams available for hire.
The beautiful yurts can sleep up to 5 guests, (when sharing the double bed and three single floor cushion beds).
Our American Airstreams can sleep one or two guests in pure luxury (sharing the double bed), they are a great addition for those not keen on glamping!
What is included with the accommodation?
All accommodation comes with bedding and towels, hammock, barrel BBQ (just bring the charcoal) and a pallet kitchen with a gas stove.
Tea and coffee is provided each morning for all guests from our catering kiosk and the yurts come with wood, firelighter and kindling for their stay. So we have all the basics covered for your guests.
Can our guests camp if they want?
We have some camping pitches available if your guests would like to bring their own tent or campervan to stay in for exclusive hire events only. Just ask us for more information.
Please just remember we are an off-grid site, so no electrical hookups or chemical waste here.
What facilities are provided?
We have a large communal yurt, bandstand, treehouse kitchen with gas ovens and hobs, wood fired hot tub, toilet and shower facilities, hex shade, childrens play area and secret man made beach!
Many beautiful spots around the site between the trees and amongst the woodland for great pictures or chill out areas.
What happens if it rains?
At Elessar Events, we believe that a little rain shouldn’t dampen your spirits or your celebration! We’ve got you covered, quite literally, with a variety of wet weather plans to ensure your event is magical no matter the weather.
Planning for Rain:
We recommend having a wet weather plan in place so you can relax and enjoy your day, rain or shine. Here are some of the options we offer:
Indoor Ceremony:
If the rain comes pouring down, you can move your ceremony to our beautiful Home Yurt. This cozy and intimate space is perfect for keeping the atmosphere warm and special.
Flexible Timing:
Consider the flexibility of your ceremony’s timing. You can choose to delay or bring forward the ceremony based on the weather forecast, ensuring that you make the most of any dry spells.
Fun Rainy Day Activities:
Rainy days can also bring unique opportunities for fun and creativity! Here are a few activities to consider:
– Decorating Rain Macs: Have some fun personalizing raincoats with your guests. Use fabric markers or stickers to create colorful and memorable designs.
– Acrylic Pens on Wellie Boots: Turn your wellington boots into works of art with acrylic pens. It’s a great way to engage guests of all ages.
– Making Jellyfish Umbrellas: Craft umbrellas that look like jellyfish with some simple decorations. These can be used if it rains and later hung in the trees as whimsical decorations.
Remember, rain can add a unique and memorable touch to your event, creating beautiful photos and a cozy atmosphere. At Elessar Events, we’re here to ensure your day is perfect, no matter the weather.
What car parking is available?
We have parking for a maximum of 60 cars
Can we bring our dogs?
Yes of course!
We love our four legged friends, please just ensure they are kept on a lead around the site.
Do you provide any decoration on site?
We think the natural setting of our woodland oasis is beautiful enough, we have lovingly designed the site into a truly magical location for you. However it is a blank canvas for you to decorate as you wish! (as long as all decor can be removed and the site left as you found it), so please use your imagination or ask us for suggestions.
Will you provide a wedding planner?
Our wonderful team of event managers are there every step of the way, through your initial visit to those first steps down the aisle.
We are on hand to help with the planning, greeting suppliers and answering any question big or small! We have many years experience helping create the most perfect setting for your wedding.
We’ll provide a booking system that can organise your guests and allocate accommodation to make it easy for you to plan the big event and we’ll check in every month or so to see how you are getting on.
Where does the Bridal party get ready?
The large home yurt can be transformed into the ideal dressing room for the Bridal party, just let us know and we’ll ensure you all you need for getting ready.
Do you have enough tables and chairs for our guests?
We have plenty of picnic benches for your use on site, these can be dotted around the communal area to create the perfect festival atmosphere. There are two beautiful banquet tables situated amongst these for your “top tables” with gazebos for shade!
We also have pallet benches and vintage folding chairs available for hire, these are perfect for the ceremony seating.
Do you have catering on site?
We do not provide catering on site but we have a wealth of street food vendors on our recommended suppliers list that have catered events on our site for many years now! Just let us know what you fancy and we can point you in the right direction. There are options for any budget!
Can we self cater?
Yes, there is the possibility to self cater, we have a kitchen with two gas ovens, gas stoves, an off-grid chiller and plenty of basic cooking equipment inside, along with crockery, cutlery and other utensils for your use! You can even cook around the campfire or use any of the many BBQ’s on site, just remember to bring the charcoal.
We want to “BYOB”, Can we?
Yes and we don’t charge corkage!
We are however a glass-free site (other than beer or wine bottles), so please bring biodegradable cups or purchase glass drinking jars (these are much thicker than wine or pint glasses, so won’t shatter) for all your guests to use. These are great as you can have them personalised for your guests as a keepsake of the day.
If you want to ensure the drinks don’t disappear too quickly, why not hire our staff to serve your drinks!
How about a mobile cocktail bar?
You can bring in a mobile bar or cocktail provider, we just ask that no money exchanges hands on the day. The bar must be an open bar or paid for ahead of the big day.
Please ensure they are aware of our no glass policy.
Is there power on site?
We are ‘off-grid’ here at Elessar Events.
Which means we have no mains power. Everything we run is off solar power and leisure batteries. If you are in need of electricity to run sound, lighting, bands or anything else you may desire you will need to hire a generator. We can help you with this and provide details of our provider.
Can we have a live band?
Yes please do! We love music on site, we just ask that live music takes place outside between 2,30pm and 8.30pm. This doesn’t mean the party has to stop after this, as you can move into our home yurt for a DJ till 11pm and then silent disco until 3am!
We want to provide some evening entertainment, can you help?
Yes of course! We have connections with circus acts, magicians or fire performers. So please just ask us or take a look at our suppliers directory.
Can we also have a DJ?
Yes! We even have a house DJ we can recommend for a great party or please do bring your own. A DJ can perform amplified music inside Home Yurt till 11pm, then move you on to a silent disco till the early hours! We have a great local connection for silent disco headsets too, so please do get in touch if you’d like to book.
We want to party all night, can we?
There is a cut off time for live and amplified music, however that doesn’t mean the party has to stop. You can still have a silent disco in the communal yurt till the early hours.
What time do our day guests need to leave?
Day guests must be off site by 11pm.
Can guests leave their cars overnight?
Yes that is perfectly fine, we just ask that day guests are off site by 11pm and there is no vehicle movement in the car park after this time.
Can day guests come back the next day and continue the celebrations?
Yes please do, you have the site for the whole weekend or midweek and we’d like you and your guests to treat the site like your home away from home! We just ask that day guests are off site by 11pm.
Please can we book a site visit?
We offer site visits, please email us at info@elessar.events for availability. We are very busy throughout the glamping season, so all visits must be pre booked.
Can we test out a yurt beforehand?
With every wedding hire booked we provide a complimentary midweek two night stay, so you can come and stay, test out the yurt and let your imagination run wild with ideas for the big day!
All sounds great! How can we book?
If you’d like to book, please just email us at info@elessar.events to check availability.
We ask for a £1000 booking fee to secure your date and then 50% payment is due 6 months before your arrival. With the final payment due just a month before.
The minimum requirements can be booked initially and then any additional accommodation and extras can be added at a later date.
What does a whole site venue hire include?
Venue hire includes exclusive use of the whole site for a three night weekend or two night midweek event. This includes the 12 mongolian yurts within the yurt village and additional accommodation units available if required, We have another 4 field yurts and 3 American airstreams for hire.
What facilities are included?
We have a large communal yurt, bandstand, treehouse kitchen with gas ovens and hobs, wood fired hot tub, toilet and shower facilities, hex shade, childrens play area and secret beach!
Many beautiful spots around the site between the trees and amongst the woodland for a party atmosphere or chill out areas.
I only want the site for a single day, is this possible?
So much love, care and attention goes into our site and planning the perfect celebration, so sadly one day is just not enough! You will not regret making the choice to celebrate for longer and our prices are so competitive against other venues, that there really isn’t a big price difference.
How many guests can we invite?
We have a maximum capacity on site of 120 guests.
How many overnight guests can you accommodate?
Within the 120 guest count, we have the ability to accommodate up to 68 guests on site!
What accommodation is there?
We have 12 Mongolian woodland yurts, 4 field yurts and 3 American airstreams available for hire.
The beautiful yurts can sleep up to 5 guests, (when sharing the double bed and three single z-bed floor cushions).
Our American Airstreams can sleep one or two guests in pure luxury (sharing the double bed), they are a great addition for those not keen on glamping!
What is included in the accommodation?
All accommodation comes with bedding and towels, hammock, barrel BBQ (just bring the charcoal) and a pallet kitchen with a gas stove.
Tea and coffee is provided each morning for all guests from our catering kiosk and the yurts come with wood, firelighter and kindling for their stay. So we have all the basics covered for your guests.
Can our guests camp if they want?
We have some camping pitches available if your guests would like to bring their own tent or campervan to stay in. Just ask us for more information.
Please just remember we are an off-grid site, so no electrical hookups or chemical waste here.
What happens if it rains?
Luckily, our venue is fit for all weathers! With our wood chipped tracks you won’t have to worry about getting muddy or bringing your wellies (even though sometimes this makes it more fun!).
We have had many rainy events here and sometimes it makes the atmosphere even more special!
What car parking is available?
We have space for 40-50 cars on site.
Can we bring our dogs?
Yes of course!
Do you have catering on site?
We do not provide catering on site but we have a wealth of street food vendors on our recommended suppliers list that have catered events on our site for many years now! Just let us know what you fancy and we can point you in the right direction. There are options for any budget!
Can we self cater?
Yes, there is the possibility to self cater, we have a kitchen with two gas ovens, gas stoves, an off-grid chiller and plenty of basic cooking equipment inside, along with crockery, cutlery and other utensils for your use! You can even cook around the campfire or use any of the many BBQ’s on site, just remember to bring the charcoal.
We want to “BYOB”, Can we?
Yes and we don’t charge corkage!
We are however a glass-free site (other than beer or wine bottles), so please bring biodegradable cups or purchase glass drinking jars (these are much thicker than wine or pint glasses, so won’t shatter) for all your guests to use.
If you want to ensure the drinks don’t disappear too quickly, why not hire our staff to serve your drinks!
How about a mobile cocktail bar?
You can bring in a mobile bar or cocktail provider, we just ask that no money exchanges hands on the day. The bar must be an open bar or paid for ahead of the big day.
Please ensure they are aware of our no glass policy.
Is there power on site?
We are ‘off-grid’ here at Elessar Events.
Which means we have no mains power. Everything we run is off solar power and leisure batteries. If you are in need of electricity to run sound, lighting, bands or anything else you may desire you will need to hire a generator. We can help you with this and provide details of our provider.
Can we have a live band?
Yes please do! We love music on site, we just ask that live music takes place outside between 2,30pm and 8.30pm. This doesn’t mean the party has to stop after this, as you can move into our home yurt for a DJ till 11pm and then silent disco until 3am!
We want to provide some evening entertainment, can you help?
Yes of course! We have connections with circus acts, magicians or fire performers. So please just ask us or take a look at our suppliers directory.
Can we also have a DJ?
Yes! We even have a house DJ we can recommend for a great party or please do bring your own. A DJ can perform amplified music inside Home Yurt till 11pm, then move you on to a silent disco till the early hours! We have a great local connection for silent disco headsets too, so please do get in touch if you’d like to book.
We want to party all night, can we?
There is a cut off time for live and amplified music, however that doesn’t mean the party has to stop. You can still have a silent disco in the communal yurt till the early hours.
What time do our day guests need to leave?
Day guests must be off site by 11pm.
Can guests leave their cars overnight?
Yes that is perfectly fine, we just ask that day guests are off site by 11pm and there is no vehicle movement in the car park after this time.
Can day guests come back the next day and continue the celebrations?
Yes please do, you have the site for the whole weekend or midweek and we’d like you and your guests to treat the site like your home away from home! We just ask that day guests are off site by 11pm.
Please can we book a site visit?
We offer site visits, please email us at info@elessar.events for availability. We are very busy throughout the glamping season, so all visits must be pre booked.
All sounds great! How can we book?
If you’d like to book, please just email us at info@elessar.events to check availability.
We ask for a £1000 booking fee to secure your date and then 50% payment is due 6 months before your arrival. With the final payment due just a month before.
The minimum requirements can be booked initially and then any additional accommodation and extras can be added at a later date.
Where is the venue located?
Elessar Events is nestled within the South Downs National Park in the UK, located in Chichester approximately 60 miles Southwest of London
Is the site easily accessible by public transport or car?
Travelling to Chichester centre can be done by car, train or bus. Elessar events is just a 15 minute drive from the town centre. There are no direct buses to our site but small coaches, minibuses and taxis can be arranged to collect from the train station and deliver you directly to our reception.
Are there parking facilities?
We have space for 40-50 cars on site.
What is the largest vehicle allowed on site?
A 29 seater coach/minibus is the largest Chapel Lane can accommodate.
What if we require a larger coach?
Anything bigger than a 29 seater will need to drop off at the top of the lane, and guests will need to walk 5 minutes down to our gates.
What facilities and amenities does the venue offer?
We have a large communal yurt, central bandstand, treehouse kitchen with gas ovens and hobs, wood fired hot tub, toilet and shower facilities, hex shade, activity space and secret beach!
Many beautiful spots around the site between the trees and amongst the woodland for team building activities and even an indoor meeting space.
What are the specific timings for our stay?
Check in to the site is from 12pm, so you can organise lunch for your arrival, book your first activity or have a leisurely start to the day,
Your accommodation will be ready from 3pm for guests to check in, so any bags or luggage are to stay in the home yurt on arrival.
Check out is at 10am on the morning of your departure.
How many people can the venue accommodate?
We have a maximum capacity on site of 120 guests, this includes both day and overnight accommodation guests.
Will everyone have access to accommodation?
We can comfortably sleep up to 66 guests in our accommodation, additional bell tents can be hired if needed.
What accommodation is provided?
We have 12 Mongolian woodland yurts, 4 field yurts and 3 American airstreams available for hire.
The beautiful yurts can sleep up to four guests, (when using the double bed and three single z-bed floor cushions).
Our American Airstreams can sleep one or two guests in pure luxury (sharing the double bed), they are a great addition for those not keen on glamping!
What is included in the accommodation?
All accommodation comes with bedding and towels, hammock, barrel BBQ (just bring the charcoal) and a pallet kitchen with a gas stove.
Tea and coffee is provided each morning for all guests from our catering kiosk and the yurts come with wood, firelighter and kindling for their stay. So we have all the basics covered for your guests.
Can our guests camp if they want?
We have some camping pitches available if your guests would like to bring their own tent or campervan to stay in. Just ask us for more information.
Please just remember we are an off-grid site, so no electrical hookups or chemical waste here.
What about guests not wanting to stay overnight?
We are happy to host day guests on site for the activities, food and entertainment. We don’t want anyone missing out on what will truly be the most memorable away day!
Day guests can stay on site till 11pm.
Are there meeting rooms or recreational areas?
Alongside the woodland yurt village we have a large green space for activities and a large 30ft yurt, which can host meetings, inspirational talks, workshops or even the evening party!
Is there Wi-Fi access and audio- visual equipment?
Wi-Fi can be provided within the home yurt if required and we have a large 50 inch flat screen TV with HDMI connections for laptop connection,
Is there an on-site event support or coordinator?
Our wonderful team of event managers are there every step of the way, through your initial enquiry to greeting you as you get out of the car!
We are on hand to help with the planning, communicating with suppliers, greeting all that arrive on site and answering any question big or small through the booking process.
We’ll provide a live runsheet for you to plan the big event and we’ll check in every month to see how you are getting on.
What type of activities are provided?
We have cherry picked a great bunch of suppliers to provide a wide range of activities for you and your team. Whether it be axe-throwing, bushcraft skills, archery or good old fashioned scavenger hunts we have many great connections to introduce you too.
Do you have catering on site?
We do not provide catering on site but we have a wealth of street food vendors on our recommended suppliers list that have catered events on our site for many years now!
Just let us know what you fancy and we can point you in the right direction. There are options for any budget!
Do you have an in-house catering team?
We have a great connection with local caterer Coastal Kitchen who have created some incredible catering packages, which are easy enough to add to your stay. Just ask us for more information!
Can we self cater?
Yes, there is the possibility to self cater, we have a kitchen with two gas ovens, gas stoves, an off-grid chiller and plenty of basic cooking equipment inside, along with crockery, cutlery and other utensils for your use! You can even cook around the campfire or use any of the many BBQ’s on site, just remember to bring the charcoal.
Where do we eat?
There is plenty of space to eat outside on the numerous picnic benches within our communal area, or under the shelter of our big hex shade on the covered banquet tables or inside the large home yurt. We provide a true festival vibe feel on site for you and your team to come together to eat, drink and be merry!
We want to “BYOB”, Can we?
Yes and we don’t charge corkage!
We are however a glass-free site (other than beer or wine bottles), so please bring biodegradable cups or purchase glass drinking jars (these are much thicker than wine or pint glasses, so won’t shatter) for all your guests to use.
If you want to ensure the drinks don’t disappear too quickly, why not hire our staff to serve your drinks!
How about a mobile cocktail bar?
You can bring in a mobile bar or cocktail provider, we just ask that no money exchanges hands on the day. The bar must be an open bar or paid for ahead of the big day.
Please ensure they are aware of our no glass policy.
Is there power on site?
We are ‘off-grid’ here at Elessar Events.
Which means we have no mains power. Everything we run is off solar power and leisure batteries.
However we have plenty of power in the home yurt to power our TV, sound system and a laptop for any presentations or meetings you might want to hold.
What if we want additional power?
If you are in need of electricity to run additional sound equipment, lighting, bands or anything else you may desire you will need to hire a generator.
We can help you with this and provide details of our provider on request.
Can we have a live band?
Yes please do! We love music on site, we just ask that live music takes place outside between 2,30pm and 8.30pm. This doesn’t mean the party has to stop after this, as you can move into our home yurt for a DJ till 11pm and then silent disco until 3am!
We want to provide some evening entertainment, can you help?
Yes of course! We have connections with circus acts, magicians or fire performers. So please just ask us or take a look at our suppliers directory.
Can we also have a DJ?
Yes! We even have a house DJ we can recommend for a great party or please do bring your own. A DJ can perform amplified music inside Home Yurt till 11pm, then move you on to a silent disco till the early hours! We have a great local connection for silent disco headsets too, so please do get in touch if you’d like to book.
We want to party all night, can we?
There is a cut off time for live and amplified music, however that doesn’t mean the party has to stop. You can still have a silent disco in the communal yurt till the early hours.
Can we organise an activity before we leave?
Yes of course, we find a great way to unwind and prepare for the trip home, is a gentle yoga session! So why not get in touch with our yoga provider and arrange the best start to the day!
Can you provide breakfast for the morning after?
We can provide wholesome breakfast baps or continental options the morning after to be served alongside tea and coffee from our catering kiosk. Just ask us for more information.
Please can we book a site visit?
Yes of course, we offer site visits, please email us at info@elessar.events for availability.
We are very busy throughout the glamping season, so all visits must be pre booked.
All sounds great! How can we book?
If you’d like to book, please just email us at info@elessar.events to check availability.
We ask for a £1000 booking fee to secure your date and then 50% payment is due 6 months before your arrival. With the final payment due just a month before.
The minimum requirements can be booked initially and then any additional accommodation and extras can be added at a later date.
